Senior Executive Assistant

This Third-Party Logistics outfit is a global player specializing in areas such as freight forwarding, Warehousing  & E-commerce with an ever expanding presence across Greater China including a Hong Kong based HQ. 
 
The successful candidate for this role will be tasked to support the Managing Director – Hong Kong & Southern China in planning, directing, managing, and coordinating day-to-day business activities.
 
To briefly summarize: 
 
Assist Managing Director – Hong Kong & Southern China to track and provide analytical reports on the development of strategic initiatives, financial/ business performance, and the market
Carry out specific management projects
Manage the implementation of internal processes on behalf of the Managing Director – Hong Kong & Southern China
Prepare agendas, briefings, and preparation materials for meetings, appointments, and events; work closely with other leadership team members to gather agenda items, briefing notes, and other materials, as needed. Distribute meeting materials in advance of meetings
Attend many of the Managing Director – Hong Kong & Southern China highest priority meetings internally and externally, recording notes and taking accountability for follow-ups
Monitor tasks delegated by the Managing Director – Hong Kong & Southern China to ensure that completed work is achieved to agreed deadline
Engage with leaders across the organization to identify emerging issues and advise the Managing Director – Hong Kong & Southern China on emerging priorities
Organize the company event and Exhibitions together with Marketing team
Liaise with internal and external parties to ensure smooth business operations
Capable to handle multi-tasks and comfortable to interact with people at all levels
Perform ad-hoc duties as assigned
 
Ideally the successfuly candidate will come from the following background: 
 
Degree in Business Administration, Logistics, or related disciplines
At least 3 years of experience of working in logistics and in-depth knowledge of Air & Ocean business
Self-starter with strong organizing and time management skills and the ability to work productively and efficiently in a fast-paced environment with multiple projects and timelines.
Very strong interpersonal skills and the ability to build relationships with key stakeholders
Forward looking thinker, who actively seeks opportunities and proposes solutions
Ability to maintain confidentiality of all information encountered
High proficiency in MS Office applications including PowerPoint, Excel, Word; knowledge in MS Excel Macro/VBA tool is highly preferred
Good command of the English, Cantonese, and Mandarin.
Ability to work under pressure, plan personal workload effectively
Job title will be based on experience level.
 
Our team know this client very well so to reach out to learn more about their future growth plans, management style and organizational culture and how this role will contribute reach out to
 
Robert, Founder & Managing Director - rjmaguire@rjm-associates.com